How to Save Time and Money on Your Intuit QuickBooks Online Payroll

1. Start by creating a list of the tasks you need to do in order to payroll online.

QuickBooks online payroll
QuickBooks online payroll

Choose a reliable online payroll service provider
Set up an account with the chosen payroll service provider
Enter your company’s basic information, such as business name, address, and tax ID number
Enter your employees’ information, including name, address, Social Security Number, and tax withholding information
Determine the payroll schedule, such as weekly, bi-weekly or monthly
Set up the payment method for your employees, such as direct deposit or paper check
Input the hours worked or salaries for each employee for the current pay period
Calculate taxes and deductions, including federal and state income tax, Social Security and Medicare taxes, and any employee benefits or deductions
Review and verify the payroll information for accuracy
Approve and submit the payroll information to the online payroll service provider
Remit the payroll taxes and employee deductions to the appropriate government agencies
Generate and distribute pay stubs to your employees
Keep accurate records of all payroll transactions and related documents.


2. Review your QuickBooks online payroll account to identify any errors or omissions.

some general steps you can take to review your QuickBooks online payroll account for errors or omissions:

Log in to your QuickBooks online payroll account and navigate to the payroll dashboard.
Review the payroll summary and make sure that the total payroll amount matches the amount you expect.
Verify that all employees’ hours, salaries, and deductions are correctly entered into the system.
Check the payroll tax calculations and ensure that all federal and state taxes are calculated correctly.
Review employee benefit deductions and ensure they are accurately reflected.
Check that all payments made to employees are accurately recorded and reflect the payment method used.
Review any reports generated by the payroll system and ensure that they accurately reflect the data in the system.
Check that any third-party integrations with your payroll system are correctly set up and functioning properly.
Look for any unusual or unexpected transactions, and investigate them further if necessary.
If you do identify any errors or omissions, be sure to correct them promptly and keep detailed records of the changes made. It may also be helpful to review your payroll processes and procedures to prevent similar errors in the future.


3. Update your employee information in QuickBooks.

Here are the steps to update employee information in QuickBooks:

Open QuickBooks and click on the “Employees” tab on the left-hand side of the screen.

Select the name of the employee you want to update from the list.

Click on the “Edit Employee” button located in the upper right corner of the screen.

Update the necessary employee information, such as their name, address, phone number, email address, and employment details.

Click on the “Save” button located in the lower right corner of the screen to save the changes.

If you need to update payroll information for the employee, click on the “Payroll Info” tab and update the necessary information.

Click on the “OK” button to close the employee information window.

That’s it! Your employee information has been updated in QuickBooks.


Intuit Online Payroll is a cloud-based payroll service that can help businesses with their payroll and tax processing needs. Here are some advantages of using Intuit Online Payroll:

Easy to use: Intuit Online Payroll is designed to be user-friendly and easy to navigate, even for those without payroll experience.

Saves time: With Intuit Online Payroll, businesses can automate their payroll processing, saving time and reducing the likelihood of errors.

Mobile access: Intuit Online Payroll can be accessed from anywhere with an internet connection, including from a mobile device.

Tax compliance: Intuit Online Payroll helps businesses stay compliant with federal and state payroll tax laws, minimizing the risk of penalties and fines.

Direct deposit: Intuit Online Payroll enables businesses to pay employees via direct deposit, which is faster and more convenient than issuing paper checks.

Employee portal: Intuit Online Payroll provides employees with a self-service portal where they can view their pay stubs, W-2 forms, and other payroll-related information.

Integration with other Intuit products: Intuit Online Payroll can integrate with other Intuit products, such as QuickBooks, to provide a more comprehensive solution for businesses.

Overall, Intuit Online Payroll can save businesses time and money by simplifying their payroll processing and ensuring compliance with tax laws.